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PRE ARRIVAL INFORMATION:

TO ENABLE US TO ARRANGE PREARRIVAL FORMALITIES IN DUE TIME AND AVOID

DELAYS OF THE VESSEL PLEASE LET US HAVE BELOW REQUIRED INFO :

1)   AGENCY NOMINATION

2)   HEALTH SITUATION,

3)   DATE AND PLACE OF ISSUE MED.CONTROL EXEM. CERT.,

4)   QUANTITY OF BALLAST ON BOARD/ TO BE DISCHARGED

5)   DRAFT ON ARRVL. FORE/AFT.,

6)   CREW LIST

7)   TEN LAST PORTS

8)   REGISTRATION CERTIFICATE

9)   TONNAGE CERTIFICATE

10)   AVAILABILITY OF BOW THRUSTER

11)   CLASSIFICATION CERTIFICATE

12)   SHIP’S REGISTRY CERTIFICATE

13)   LOAD LINE CERTIFICATE

14)   INTERNATIONAL LOAD LINE EXEMPTION CERTIFICATE

15)   CARGO SAFETY CERTIFICATE (IF HAVE)

16)   CARGO SHIP SAFETY CONSTRUCTION CERTIFICATE

17)   CARGO SHIP SAFETY RADIO CERTIFICATE

18)   PASSENGER SHIP SAFETY CERTIFICATE (IF HAVE)

19)   EXEMPTION CERTIFICATE (IF HAVE)

20)   INTERNATIONAL OIL POLUTION PREVENTION CERTIFICATE

21)   INTERNATIONAL SEWAGE POLLUTION PREVENTION CERTIFICATE

22)   INTERNATIONAL AIR POLLUTION PREVENTION CERTIFICATE (IAPP)

23)   ENGINE INTERNATIONAL AIR POLLUTION PREVENTION (EIAPP)

24)   MINIMUM SAFE MANNING CERTIFICATE

25)   SAFETY MAGEMENT CERTIFICATE

26)   DOCUMENT OF COMPLIANCE

27)   DERATTING CERTIFICATE OR DERRATING SHIP SECURITY CERTIFICATE

28)   INTERNATIONAL SHIP SECURITY CERTIFICATE OR INTERIM INTERNATIONAL SHIP SECURITY CERTIFICATE

PLS PASS TO MASTER BELOW INFO:

!!!!!!!VERY IMPORTANT!!!!!!

OUR CUSTOMS AND IMMIGRATIIONS ARE RECENTLY IN HABIT OF

CONFISCATING ALL EQUIPMENT, SPARES, MOORING ROPES, LUBOIL, LINETHROWERS, BUOYS,

COMPRESSORS, PUMPS, NAVIGATIONAL EQUIPMENT , LIFE BOATS ETC NOT INCLUDED INTO VSL’S

INVENOTRY BOOKS OR IN VSL’S CERTIFICATES ( SAFETY EQUIPMENT, SAFETY CONSTRUCTION, RADIO SAFETY ECT.)

PLS INCLUDE INTO STORE LIST OR MAKE A SEPARATE LIST OF VESSEL’S EQUIPMENT

NOT INSTALLED ONBOARD, PACKED OR UNPACKED LIKE SPARE RADARS, BUOYS, PUMPS, NAVIGATIONAL EQUIPMENT , LINE THROWERS, EXPIRED PYROTECHNIKS ETC.,

— BE SURE TO INDICATE IN THE STORE LIST ALL LUBRICANTS INCLUDING THOSE IN DRUMS ON DECK OR ELSEWHERE ON BOARD

— AUTHORITY ON ARRIVAL MAY BE UP TO 12 PEOPLE IN NUMBER

PLS ARRANGE ACCOMMODATION SPACIOUS ENOUGH FOR INWARD CLEARANCE FORMALITIES.

ALSO FIND BELOW SEVASTOPOL PORT APPROACH INFO TO PASS TO THE MASTER

1.ONE HOUR PRIOR ARRIVAL OBTAIN INSTRUCTIONS FOR ENTERING PORT OF SEVASTOPOL BY ESTABLISHING RADIO CONTACT WITH PORT’S TRAFFIC CONTROL VIA «SEVASTOPOL TRAFFIC — CONTROL» CH 16, 156,800 MHZ KEEP RADIO WATCH ALL THE TIME UNTIL BERTHED/DOCKED.

2.

A.      Loading place : Port mooring anchorage No1 at Inner Harbour of Sevastopol Sea

Fishing port ( mooring to 4 floating buoys) — “Dolphin berth №1” “Vnutreniy reydoviy prichal”

Coordinate Dolphin berth №1:

B.      44°35’08 N;

        033°25’17 E

C.      Method of loading : Ship to Ship operation, ( barge-floating crane — your vessel)

D.      RESTRICTION OF DOLPHIN BERTH №1: DWT – 28911 mt

         LOA – 177 m BREADTH- 25 m

         MAX DRAFT 10.62 mtr

Maximum height of freeboard should not be more than 11 m

Mooring at the dolphin berth No 1 is made with mooring boat at the wind no more than 9.8 m/s and waves not more than 1.25 m.

Berthing of the vessels at the dolphin berth is allowed only at the wind not more than 20 m/s, waves not more than 1.5 m. Lurch of the vessel at the dolphin berth staying is not admitted.

GALE WARNING OR WIND FORCE MORE THAN 25 M/S

VESSEL MUST BE SHIFTED TO OUTER ROAD

Pls find below photo (loading at dolphin berth)

 3. PLS CHANGE BALLAST AT BLACK SEA NOT CLOSER 12 MLS FM SHORE AND KEEP ON BOARD MIN BALLAST. AS PER UKRAINIAN LAW DEBALLASTING OPERATION

FOR SEGREGATED BALLAST WATER IS POSSIBLE ONLY AFTER CHEMICAL ANALYSIS

BY STATE INSPECTION FOR PROTECTION OF THE BLACK SEA (180 USD). PERMISSIBLE OIL PRODUCTS RATE IS 0.05 mg/litr; IRON-0.05 mg/l ; SUSPENDED MATERIALS — 1.0mg/l. A RATHER HEAVY FINE MIGHT BE IMPOSED FOR DEBALLASTING IN THE HARBOUR WITHOUT ECOLOGICAL PERMISSION.

4.   ALL SEAGOING VALVES FM SEWAGE, WASH, BALLAST, KITCHEN SYSTS TO BE CLOSED AND SEALED. THE WORK SHOULD BE DONE TIMELY AND ENTERED INTO OIL RECORD BOOK. MASTER & CHIEF ENGINEER ARE.

     RESPONSIBLE FOR THAT. VSSLS SHALL TAKE ALL PRECAUTIONS TO AVOID OIL AND/OR ANY KINDS SPILLAGE DURING THE PERIOD AT THE PORT OR AT ANCHOR

     WATER DISCHARGING IS PROHIBITED IN THE PORT HARBOUR UNLESS A CERTIFIED SEWAGE BIOLOGICAL TREATMENT PLANT IS INSTALLED ON BOARD. IN SUCH CASE VALID CERTIFICATE SHOWING GOOD EFFECTIVENESS

     TO BE ON BOARD NOT OLDER THAN 6 MONTH FM THE DATE OF ISSUE. FOR CHEMICAL TYPE DISCHARGING WITHOUT ANALYSIS IS PROHIBITED.

5. DOCS ON ARRIVAL: CREW LIST-8, CREW EFFECTS-2 ( SHOULD INCLUDE ALL KINDS OF JEWELRY), MONEY LIST-2 (OR INCLUDE IT INTO CREW EFFECTS), AMMUNITION, ARMS NIL LISTS — 2, SHIP STORES-2, MARITIME HEALTH DECL-1, IMO BALLAST DECLARATION-2, MONEY IN VSL’S CASH — 2, DETAILED LIST OF MEDICINES CONTAINING NARCOTICS- 3 ( PLS ALSO INCLUDE EXPIRED MEDICINES TOO) .

ADDITIONAL INFO:

  • PILOTAGE & MOORING OPERATIONS ARE PROHIBITED FULLY, IN CASE OF WIND FORCE MORE THAN 9 M/S.
  • KINDLY NOTE TT IN CASE WEATHER FORECAST: GALE WARNING OR WIND FORCE MORE THAN 25 M/S VESSEL MUST BE SHIFTED TO OUTER ROAD
  • KEEP US INFORMED ABT ETA TO ORDER PILOT AND TUGS IN DUE TIME
  •  BE SURE TO MAKE CORRECT ENTRIES INTO OIL RECORDS BOOK/ SEWAGE AND/OR

 

GARBAGE BOOKS FOR ECOLOGICAL SURVEY.

 

  • SPECIAL CARE SHOULD BE TAKEN MEASURING BUNKER QUANTITY OF

FUEL OIL/MDO/LB.OIL/FRESH WATER WHICH YOU PUT IN SHIP’S

STORES DECLARATION IN ORDER TO AVOID ANY PROBLEMS WITH CUSTOMS WE RECOMMEND TO MAKE THESE MEASUREMENTS PROMPTLY AFTER VESSEL’S HAVING MOORED AT BERTH.

  • CUSTOMS REGULATIONS

RE MONEY; NO MORE THEN 10000 EURO OR EQUAL AMOUNT IS PERMITTED FOR ONE PERSON . PROCEDURE OF SPENDING SHIP’S CASH — IS VERY COMPLICATED (NECESSARY TO COLLECT ALL BILLS, CURRENCY CHANGING RECEIPTS,

PASSING CUSTOMS CONTROL FOR EVERY OCCASION) SO WE SUGGEST DECLARING SHIPS CASH AS MASTER’S PRIVATE.

  • RE ALCOHOL; SPIRITS — 1 L + WINE — 2 L + BEER — 5 L + CIGARETTES — 1 CARTON (200 PS) FOR 1 CREW MEMBER TO UKRAINE AND FROM UKRAINE.

PLEASE ACKNOWLEDGE SAFE RECEIPT.

FEEL FREE TO ASK US FOR ADDITIONAL INFO/CLARIFICATION.

IF YOU HAVE ANY KIND OF REQUESTS FOR SUPPLIES / SERVICES LET US KNOW ABOUT IT WELL IN ADVANCE. WE CAN SEND YOU PROVISION LIST ON YOUR REQUEST.

ALSO PLEASE NOTE THAT FW SUPPLY IS NOT AVALIABLE ON ROAD !